Privacy Policy

Who we are

Our website address is:

What personal data we collect and why we collect it

The personal data we collect from you includes:

  • name
  • department
  • job title
  • email address
  • mobile and phone number


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website

Contact Forms


If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

What we do with your data

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

We use Zoom video conferencing technology to host event webinars and allow access to the appropriate webinar. You can read Zoom’s own privacy policy.

When using Zoom, your data is stored in our processor’s systems, which are based in the US. Our processor offers the equivalent legal protection through the use of Standard Contract Clauses and the supplier’s membership of the Privacy Shield scheme.

Who we share your data with

Zoom does use cookies, which are consent-based and can be disabled through your browser settings. You can read Zoom’s own cookie policy.

Visitor comments may be checked through an automated spam detection service however we do not send data anywhere else.

How we protect your data and keep it secure

We are committed to doing all that we can to keep your data secure. We set up systems and processes to prevent unauthorised access to or disclosure of the data we collect about you – for example, we protect your data using varying levels of encryption. All third parties that process personal data for GDS are required to keep that data secure.

We will be recording all of the presentations, these will be uploaded to the GDS YouTube page. The content will be available on YouTube for 2 years, after which point it will be removed and deleted. Screen grabs may be taken and used in post event communications on our social media channels. 

If you do not wish to have your image or voice recorded, please turn off your camera and keep your microphone on mute. 

If you give your consent for us to collect and process your data, you have the right to:
– withdraw your consent – this can be done at any time
– request a copy of your personal data

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Your contact information

If you submit contact details to us to engage with you to answer a query or solve a problem, we process this information outside of the WordPress site and in our email handling system.